Tokyo Gakugei University International Student Exchange Center


for current students

Syllabus

Japanese Language Subjects


The International Student Exchange Center offers five different levels of Japanese language subjects. Students hoping to take them must take a placement test that is held several days before the start of each semester.

Japanese Studies Courses



Courses conducted in Japanese


Classes conducted in English (ISEP)

Courses conducted as part of ISEP are open to students who understand English. These courses also give good opportunities for Japanese students to prepare for their study abroad.

Intensive Japanese-Language Course

This intensive course is for government-sponsored MEXT research students and teacher training program students who have not yet acquired basic Japanese-language skills. A one-semester course that corresponds to Japanese-language course levels 4 and 5, it is offered twice a year.

International Exchange

The Tokyo Gakugei University International Student Exchange Center holds various events and projects in order to facilitate interactions between local and international students. If you are interested in participating in the activities organized by the International Student Exchange Center, please contact us.

Email: kouryuuu-gakugei.ac.jp (Professor Tomoyuki Oka at the International Student Exchange Center)


International Exchange Cafe

Every Friday we hold International Exchange Café at Gakugei Cafeteria during the lunchtime (12:10-12:40). It began in 2010 to create a space for everyday exchanges between international and local students. It is currently run by the staff members of an international exchange group, Gaia(Gakugei International Association). We hold staff meetings during the lunchtime on Wednesdays at Professor Oka’s office. If you are interested in becoming a staff member, please come and join us.
To visit International Exchange Café Facebook page, click here (https://ja-jp.facebook.com/tgu.ie.cafe)LinkIcon

International Exchange Retreat

We have an International Exchange Retreat every summer (July or August). It began in 2010 to facilitate interactions between international and local students through staying over night together. Thus far, we have visited Lake Yamanaka, Kiyosato, Lake Kawaguchi and hot springs in Kusatsu, and the retreat in 2014 counted as the fifth retreat. We have activities in nature, exchange events at the inn, as well as group presentations. We have great time every year, and it has been memorable event for all who participated. This retreat is organized by student staff members.

Support

Scholarships

Scholarship Applications and Payments


Japanese Government Scholarships
(paid to Japanese government-sponsored international students only)

Government-sponsored international students receive a scholarship from the Japanese government. For details on how government-sponsored international students studying at TGU can apply for extensions and how privately funded international students studying at TGU can apply, please contact the International Division.
Note: The application period is around December.


Enrollment Confirmation
(for government-sponsored international students)

Be sure to sign in with the International Division on the first day of every month to reconfirm your enrollment. You must be careful to sign in time, otherwise you would not be able to receive the scholarship.
If you are going to be out of Japan for an entire calendar month, you will receive no scholarship payment for that month. In general, you will also not receive scholarship payments during periods away from the university. Be sure to complete the necessary procedures related to requesting your scholarship funds and registering address changes.


Scholarships Awarded by Private Organizations and Local Governments
(for Privately Funded International Students)

The processes for applying for scholarships from private organizations and local governments differ by organization. Application acceptance notices that TGU receives will be posted on the international student bulletin board. There are two types of scholarships: those pursued through individual application and those requiring a university recommendation. For details, please contact the International Division. Some organizations that grant scholarships do not notify TGU that they are accepting applications. You must apply for those directly with the organization.

Scholarship information:http://www.u-gakugei.ac.jp/05gakusei/ryugakusei.htmlLinkIcon

Tutoring

International students who have been in Japan for less than one year and need assistance with their Japanese-language studies can take advantage of TGU’s tutoring system.

Details

The tutors are TGU students recommended by their academic advisors. If an academic advisor has no particular recommendation, however, we will match you up with a student who has indicated an interest in being a tutor. As fellow students of TGU and as friends, tutors provide assistance with academics and issues related to living in Japan. The university pays tutors a fixed honorarium, so international students do not need to pay for their services. For details, please contact the International Division.

The Support room for International Student

The Support room for International Student is open twice a week by student tutors and volunteers for the purpose of providing support for language learning for international students as well as for the exchange between international and local students. The International Student Exchange Center provides advice for student tutors and volunteers. For details, please check bulletin boards or our website. We decide the specific dates and places of the meetings based on the availability of participating students. Please contact us via the email below if you are an international student and looking for support for language learning or a Japanese student who is interested in becoming a tutor or a volunteer at the Support room for International Student Exchange.

Email: kouryuuu-gakugei.ac.jp (Professor Tomoyuki Oka at the International Student Exchange Center)

Essay Editing

Students writing master’s theses can enlist the help of Japanese students for Japanese-language editing. This service is available from December to January. International students wishing to take advantage of this service should apply to the International Division.

Loaner Computers

The International Student Exchange Center has two computers that it loans out to international students temporarily lacking their own computers. Students wishing to use a loaner computer should apply to the International Student Exchange Center administration office (North Lecture Hall, 2F). (Note: Undergraduate students who absolutely require a computer will be given priority.) The loan period is three months. Students who have borrowed a computer should take steps to obtain their own computer within that three-month period.

Medical Expense Subsidy

Details

National Health Insurance

  • International students must enroll in the National Health Insurance system.
  • Enrolling in the National Health Insurance system will substantially reduce the medical expenses that an individual must pay.
  • For information on how to enroll in the National Health Insurance system, please contact the ward or city office where you live.


Japanese National Pension System

  • It is not necessary for international students to join Japanese National Pension System.


Preparing for Emergencies

Disaster PreparednessLinkIcon

Housing

TGU has several housing facilities for international students and researchers, including the International House, the Higashikurume International Student Dormitory, and the International Students Dormitory Association of Kodaira of Hitotsubashi University. Information on residency applications will be posted once a year, around late December.

Other Information

Provision of Housing Information

 TGU provides referrals on apartments and rooms for rent. Please contact the University Student Union Administration Office for more information.
Tokyo Gakugei University Student UnionLinkIcon

Supplemental Compensation for International Student Housing

International students looking for an apartment that are having problems finding a guarantor to vouch for them should know that the International Division at TGU is available to serve as guarantor if the student subscribes to Supplemental Compensation for International Student Housing (¥4,000 for one year, ¥8,000 for two years). Applications for supplemental compensation for international student housing can be obtained from the International Division.

Part-Time Jobs

Government-sponsored international students are generally not allowed to hold a part-time job. Privately funded international students with a “college student” visa may hold a part-time job upon obtaining permission from the Immigration Bureau.

Details

Any part-time job an international student holds must meet the time limits indicated below, and must not impede the student’s studies in any way.

Part-time job time limit: Up to 28 hours per week (up to eight hours per day during long breaks)   

  • Application for Permission to Engage in Non-Specified Activities (available from the Immigration Bureau or via download from their website)
  • Passport (must be shown to the authorities)
  • Residence card (must be shown to the authorities)

Note:
*The term of validity of this permission is the same as for your visa. Once permission is obtained, it will remain valid even if you change employers. If you renew your visa, you must reapply for permission to engage in nonspecified activities.
*You must not be absent from school for a part-time job.
*Job that are not suitable for students (which involve any of adult entertainment businesses) are not allowed.  


Temporarily Leaving Japan

When you plan to re-entry Japan within 1 year of your departure to continue your activity, in principle, you are not requited to apply for a Re-entry Permit. (This is called the Special Re-entry Permit system). However, with this Special Re-entry Permit, you are not able to extend the permit while abroad. If your valid period expires within 1 year of your departure, you have to return to Japan by the expiration date, otherwise you will lose your resident status. Also, you must have your residence card and passport with you when leaving and entering Japan.
And also, please make sure to submit “Overseas Notification” form to your academic advisor and the International Division in advance.

Other Procedures


Visa Status

All visa-related procedures—such as those required to extend or change your visa or to engage in nonspecified activities—must be completed through the Tokyo Regional Immigration Bureau.
Tokyo Regional Immigration Bureau: 5-5-30 Konan, Minato-ku, Tel: 03-5796-7111

Immigration Bureau of Japan LinkIcon

Other Information

Visa Inquiries

Foreign Residents Information Center, Tel: 03-5796-7112
(at the Tokyo Regional Immigration Bureau)
Hours: Mon. to Fri., 9:30 a.m.–12 noon and 1:00–4:00 p.m.

Languages: Japanese, English, Chinese, Korean, Spanish, Portuguese, French and Thai

The Tachikawa branch office of the Tokyo Regional Immigration Bureau can process visa extensions and re-entry procedures.

Tachikawa Branch Office: Tachikawa Legal Office Bldg.,
3-31-2 Kita, Kunitachi-shi, Tel: 0425-28-7179

Directions
1) A thirty-minute walk from the north exit of JR Tachikawa Station
Using the bus is recommended. From the bus stop outside the north exit (Tachikawa Bus), take bus no. 12 bound for Kitamachi, and get off at the Tama Shakenjo-mae bus stop.

2) A thirty-minute walk from the north exit of JR Kunitachi Station


When Applying

Be sure to complete the necessary procedures for extending your visa. If you fail to do so, you could end up having to return to your home country during your study-abroad program.

*The extension application period starts two months before your visa expires.
TGU will issue the documents you need to complete these procedures, such as a guarantee certificate and a transcript or certificate of enrollment. (The Student Affairs Division handles this for full-time students, and the International Division does the same for non-full-time students.)

1) Visa renewals



Regular Students (Undergraduate, Graduate)

  • Visa renewal permission application (prescribed form)
  • Certificate of enrollment
  • Transcript
  • Passport
  • Residence card
  • Processing fee
  • Other documents as required by the Immigration Bureau
  • Document verifying your ability to pay your academic and living expenses


Non-Regular Students (Research Students)

  • Visa renewal permission application (prescribed form)
  • Certificate of enrollment
  • Transcript
  • Document verifying your ability to pay your academic and living expenses
  • Passport
  • Residence card
  • Processing fee
  • Document verifying the nature of your research and your research findings (prepared by your academic advisor)
  • Other documents as required by the Immigration Bureau

Note: Research students must attend class or receive research guidance ten or more hours per week.


Non-Regular Students (Non-matriculated Students)

  • Visa renewal permission application (prescribed form)
  • Certificate of enrollment
  • Transcript
  • Document verifying your ability to pay your academic and living expenses
  • Passport
  • Residence card
  • Processing fee
  • Certificate of class attendance (indicating the number of class hours per week)
  • Other documents as required by the Immigration Bureau

2) Changes in visa status



The following documents are needed when changing your visa status (such as changing from a “pre-college student” visa to a “college student” visa).

  • Visa renewal permission application (prescribed form)
  • Certificate of enrollment or certificate of admission
  • Document verifying your ability to pay your academic and living expenses
  • Passport
  • Residence card
  • Processing fee

Residency Management System

A Residence Card is issued under the new residency management system started on July 9th, 2012. The Alien Registration System was abolished.

Details

*Procedure at municipal offices (Notification at the place of residence)

  • Those who have received a residence card at a port of entry/departure are asked to notify at the municipal office where you live within 14days of settling a place.
  • When moving to a new address, be sure to report your change of address to the ward or city office in your new location. Remember to update your address with the National Health Insurance program at the same time.
  • If you lose your residence card, you must request a new one within 14 days. (Before requesting reissuance, report the loss of your card to your local police station or police box.) You will need your passport and two identical photos to get a new card.


*Procedure at a Regional Immigraion Office

  • In case you change an item other than the place of the residence, be sure to notify the Ministry of Justice at a Regional Immigration Office within 14 days of the change, with bringing your passport, photo and residence card.
  • A new residence card will be issued on the day of notification or application.